Job Number:
46893
Department:
Environmental Protection Department
Job Title:
Executive Assistant
Salary:
HK$27,440 per month
Entry Requirements:
Applicants should have: –
(a) a Hong Kong Degree or equivalent;
(b) minimum of two years’ full-time post-qualifications working experience; and
(c) met the language proficiency requirement of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent
(Note: Grade C in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to Level 3 respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth).
(a) a Hong Kong Degree or equivalent;
(b) minimum of two years’ full-time post-qualifications working experience; and
(c) met the language proficiency requirement of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent
(Note: Grade C in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to Level 3 respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth).
Duties:
(a) To supervise and monitor the three Administrative Sections in Regional Office (East)’s (RO(E)) offices at Nan Fung Commercial Centre in Kowloon Bay (Nan Fung) and Cheung Sha Wan Government Offices (CSWGO), and Central Prosecution Unit in Chinachem Tsuen Wan Plaza for provision of efficient and effective general support services;
(b) To manage supply of services, furniture and equipment and consumable items for the offices;
(c) To liaise with other government departments, building management offices and relevant contractors/suppliers on accommodation-related issues of the offices;
(d) To ensure the smooth operation of Customer Service Counters of RO(E)’s office in Nan Fung and CSWGO;
(e) To serve as sub-imprest holder of the offices and to achieve optimal use of financial resources and proper control of inventories in the Administrative Sections;
(f) To assist Group Head in enhancing staff morale and team spirit in RO(E) by organizing staff recreation and team building activities; and
(g) To perform any other duties as assigned by senior officers.
Other Job-related Requirements: The hours and venues of work may be varied having regard to the operational needs of the department. The successful candidate may be required to (a) work irregular hours and overtime, including evenings, weekends and public holidays; and (b) work occasionally outdoors as required by supervisors.
(b) To manage supply of services, furniture and equipment and consumable items for the offices;
(c) To liaise with other government departments, building management offices and relevant contractors/suppliers on accommodation-related issues of the offices;
(d) To ensure the smooth operation of Customer Service Counters of RO(E)’s office in Nan Fung and CSWGO;
(e) To serve as sub-imprest holder of the offices and to achieve optimal use of financial resources and proper control of inventories in the Administrative Sections;
(f) To assist Group Head in enhancing staff morale and team spirit in RO(E) by organizing staff recreation and team building activities; and
(g) To perform any other duties as assigned by senior officers.
Other Job-related Requirements: The hours and venues of work may be varied having regard to the operational needs of the department. The successful candidate may be required to (a) work irregular hours and overtime, including evenings, weekends and public holidays; and (b) work occasionally outdoors as required by supervisors.
Terms of Appointment:
The successful candidate will be appointed on non-civil service contract terms for one year.
Fringe Benefits
14 days paid annual leave will be granted to the successful candidate. The eligibility for rest days, statutory holidays (or substitute holidays), maternity / paternity leave and sickness allowance, where appropriate, is in line with those provided for under the Employment Ordinance. A gratuity may be granted at the end of the contract period if the contract is satisfactorily completed with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) Scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 10% of the total basic salary received during the contract period.
General Notes:
(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise. (b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. (c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service. (d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made. (e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend written examination/interview. (f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the written examination/interview without being subject to further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”. (g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates to the above enquiry address by post on or before 2 June 2023 (as per postmark date).
How to apply:
Application Forms [G.F. 340 (Rev. 3/2013)] are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk). Applications submitted in person or by post should reach the Enquiry Address on or before the closing date for application. Please specify the position being applied for on the envelope. To avoid delay or unsuccessful delivery of applications by post, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been affixed before posting. Mail items bearing insufficient postage will not be delivered to this Department and will be returned to the sender or disposed of by the Hongkong Post, where appropriate. Applicants will bear any consequences arising from paying insufficient postage. Applications which are late, incomplete/without the relevant supporting documents as required or submitted by fax/email may not be considered. Applicants are encouraged to provide their email addresses on the application forms. Online applications can also be made through the Civil Service Bureau’s website (http://www.csb.gov.hk). Candidates who are selected for interview will normally receive an invitation within eight weeks from the closing date for application. This period may be longer in exceptional circumstances, e.g. when a large number of applications are received or when there are other complications. Those who are not invited for selection interview may assume that their applications are unsuccessful.
Contact Address:
Administration Group, Administration Division, Environmental Protection Department, 33/F., Revenue Tower, 5 Gloucester Road, Wan Chai Hong Kong. [Attn.: AS(Gen)].
Enquiry Telephone:
2594 6498
Closing Date(dd/mm/yyyy):
26/05/2023 23:59:00
Newspaper(s) Advertised and Date(s):
Ming Pao Daily News (12 May 2023) and South China Morning Post (13 May 2023 and 20 May 2023)
Web Site of Department:
http://www.epd.gov.hk
Application via Internet:
Available
Advertising Date
12/05/2023
