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Are you a highly organized and detail-oriented individual with a passion for managing administrative tasks and handling financial records? We are seeking a skilled Admin cum Accounts Clerk to join our team and provide invaluable support to our organization. If you excel at multitasking, have a keen eye for numbers, and thrive in a fast-paced environment, we would love to hear from you!
Responsibilities:
- Administrative Support: Handle day-to-day administrative tasks such as managing correspondence, preparing notices, maintaining office supplies, and assisting with general office operations.
- Bookkeeping and Accounting: Maintain accurate financial records, including accounts payable and receivable, invoicing, expense tracking, and reconciliations. Ensure compliance with accounting standards and company policies. Follow up on residents' late payment, i.e. calling & sending a reminder, preparing documentation for the tribunal proceedings, and following up on court cases. Ensure the contractors are getting their payment on time.
- Data Entry: Accurately enter financial and administrative data into the company's systems (ie Condo Master system, access card system), ensuring data integrity and confidentiality.
- Record Maintenance: Organize and maintain physical and digital records related to financial transactions, employee data, and other administrative documents.
- Communication: Assist in communicating with residents, vendors, local authorities and internal team members to facilitate smooth administrative and financial processes.
- Financial Reporting: Generate regular reports on financial transactions, outstanding balances, and other relevant financial metrics to aid decision-making processes.
- Assistance to Management: Provide support to management in various tasks, including preparing presentations, reports, and conducting research as required.
Requirements:
- Educational Background: A high school diploma or equivalent qualification is required. Additional education in accounting, finance, or business administration will be a plus. Fresh graduates are welcome to apply.
- Proven Experience: Previous experience in administrative and accounting roles is preferred. Familiarity with bookkeeping principles, financial software, and administrative procedures will be advantageous.
- Organizational Skills: Exceptional organizational abilities to manage multiple tasks and deadlines efficiently.
- Attention to Detail: A strong eye for detail to ensure accuracy in financial records and administrative tasks.
- Computer Proficiency: Proficient in using MS Office suite (Excel, Word, and Powerpoint) and accounting software. Experience with Condomaster is a plus.
- Communication Skills: Excellent verbal and written communication skills, especially in English, to interact with residents and team members effectively.
- Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost integrity and professionalism.
- Adaptability: Ability to adapt to changing priorities and take on additional responsibilities as required.
- Problem-Solving and Conflict Resolution: Demonstrated ability to identify and resolve issues that may arise during administrative and financial processes. A proactive approach to handling challenges and conflicts within the workplace is essential.
- Dealing with Difficult Clients: Experience or capability in managing interactions with difficult clients or challenging situations with professionalism and diplomacy.
Job Types: Full-time, Contract, Fresh graduate
Contract length: 12 months
Salary: RM2,200.00 - RM2,500.00 per month
Benefits:
- Health insurance
Schedule:
- Day shift
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Batu Ferringhi: Reliably commute or planning to relocate before starting work (Preferred)
Language:
- English (Required)
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